Your Restaurant's Financial Early-Warning System
Know where you're headed before your month-end P&L arrives.
The tracker consolidates the financial categories that decide whether your restaurant makes money, measures them against your own targets, and puts a dollar figure on every variance while the month is still open.
What the tracker shows
A demo view of a fictional restaurant, mid-month.
Month to Date — Demo Restaurant
Where to Focus
- Food Cost$2,997 unfavorable
- Labor$3,138 unfavorable
- Operating Expenses$1,995 unfavorable
Every line that moves your profit.
Six signals, every month, in one view.
Actual vs. target
Every category measured against the target we set together, not a generic industry benchmark.
Percentage variance
How far each category has drifted from where it should be as a percent of sales.
Dollar variance
What that drift is actually costing you this month, in dollars.
Month-to-date performance
Where the business stands right now, not where it finished last month.
Projected month-end
Where the month is trending if nothing changes between now and close.
Profit opportunity
The categories with the most recoverable dollars, ranked.
Budget vs. actual, with the commentary that explains it.
August 2027 — Month to Date
Budget vs. Actual
| Category | Budget | Actual | % of Sales | Variance | vs Budget |
|---|---|---|---|---|---|
| Sales | $185,000 | $178,400 | 100.0% | -$6,600 | -3.6% |
Prime Cost | |||||
| Food Cost | $53,650 | $56,890 | 31.9% | +$3,240 | +6.0% |
| Beverage Cost | $9,250 | $8,920 | 5.0% | -$330 | -3.6% |
| Labor | $59,200 | $61,780 | 34.6% | +$2,580 | +4.4% |
| = Prime Cost | $122,100 | $127,590 | 71.5% | +$5,490 | +4.5% |
Other Operating Costs | |||||
| Rent | $14,000 | $14,000 | 7.8% | $0 | 0.0% |
| Insurance | $2,100 | $2,100 | 1.2% | $0 | 0.0% |
| Software / Subscriptions | $850 | $920 | 0.5% | +$70 | +8.2% |
| Foodi Ops | $2,000 | $2,000 | 1.1% | $0 | 0.0% |
| Maintenance | $2,200 | $3,650 | 2.0% | +$1,450 | +65.9% |
| Misc. Purchases | $1,500 | $2,100 | 1.2% | +$600 | +40.0% |
Condensed P&L (Actual)
- 1
Food cost ran 2.9 points over budget this month, consistent with the vendor pricing trend flagged in last month's report. This is the leading driver of the prime cost overage.
- 2
Labor came in 2.6 points over budget. Scheduling wasn't adjusted for the softer-than-projected sales month, so labor as a percent of actual sales moved further from target than the dollar variance alone shows.
- 3
Maintenance is the single largest variance this month (+65.9%), tied to an unplanned equipment repair. Should self-correct next month — worth confirming it isn't a recurring issue.
- 4
Prime cost at 71.5% is above the healthy 55-60% range. Net profit is still positive at 14.6%, but this is the number to watch: if food and labor variances repeat without a sales rebound, margin compresses quickly from here.
How your numbers get in
Foodi is not software and does not connect automatically to your systems. You keep running whatever you use today — Toast, Craftable, Restaurant365, spreadsheets — and we build and maintain your tracker from the reports and statements you already produce. Setup and updates are handled by Foodi, not by your managers.
Start with the assessment.
A customized tracker, a three-month review of your numbers, and a 60-minute session on what to do next.